The COD has the authority to impose any sanction it deems appropriate, including but not limited to the following:
A. Warning Letter (formerly called “letter to file”)
i. A notation of the finding of responsibility is kept in the respondent's file.
B. Probation (with or without transcript notation)
i. A specific period during which a respondent is encouraged to be especially thoughtful in their decision-making, as a further violation of policy will likely result in more serious sanctioning.
ii. The running of the probationary period occurs for the period in which the respondent is formally enrolled and attending classes at MIT or for a designated period for student organizations.
iii. For individual students, probation can be with or without transcript notation. If the sanction of probation includes a transcript notation, the following dates should be included in the sanction:
a. The earliest date on which a respondent may petition the COD Chair to remove the disciplinary notation from the official transcript and internal grade report. This time limit cannot be later than the end of the probationary period.
b. The date on which the disciplinary notation of probation will be removed automatically. This date cannot be more than ten years from the date of the sanction.
i. Removal of a student from the Institute for a defined period of time. A student on suspension may not be on campus or participate in any aspect of Institute life, including but not limited to classes, extra-curricular organizations, research, campus events, on- campus and affiliated living, and employment.
ii. Suspension is noted on a respondent's transcript and internal grade report, but not on the end-of-term grade summaries.
iii. In issuing a suspension, the decision will include the following conditions:
a. The COD may require the respondent to complete certain conditions before a transcript notation of suspension will be removed. In choosing this option, the COD must set the earliest date by which a suspended student may petition the COD Chair for the notation to be removed based upon completion of those sanctions.
b. The COD may determine that, after a designated time period of less than 10 years, a suspension notation may be automatically removed.
c. The COD may determine that a notation of suspension on a transcript is permanent.
d. At the end of a suspension period, a suspended student must apply for readmission through the OSCCS, demonstrating all requirements of the suspension have been satisfied. The Chair will decide whether or not to grant the readmission request and may confer with other COD members regarding this decision. If this petition is approved, the OSCCS will notify the Registrar that the respondent is eligible to return.
i. The permanent separation of a student from MIT. If expelled, an individual is not permitted to re-enroll as a student at any time, in any capacity.
ii. Expulsion is noted, permanently, on a respondent's transcript and internal grade report, but not on end-of-term grade summaries.
E. Degree Revocation
i. The permanent revocation of an earned degree and the permanent separation of an individual from the MIT community. A former student whose degree is revoked may not be on campus or participate in any aspect of Institute life, including but not limited to enrollment in future academic programs or classes, alumni events or organizations, extra- curricular organizations, research, campus events, on-campus and affiliated living, and employment.
ii. Degree revocation will be noted on the transcript and other appropriate MIT records permanently.
F. Suspension of Student Organization Recognition
i. The temporary termination of the Institute’s recognition of a student organization. While a student organization is suspended, it may not exercise any of the benefits of recognition, including the use of Institute facilities, the use of the Institute’s name or logo, the use of the Institute’s electronic resources (including web hosting), access to Institute funds or banking, bulletin board and room reservations, etc. While a student organization is suspended, the COD may also sanction the organization to loss of approval for student organization residence.
ii. The COD may mandate communication of the student organization’s suspended status to all student members of the organization and to prospective organization members. In all cases, notification of the suspension will be sent to the appropriate governing groups (e.g., Association of Student Activities, Interfraternity Council, Graduate Student Council, national headquarters for organizations which are local chapters, etc.).
iii. The COD may specify conditions that the student organization must meet before being eligible to petition for a return to recognized status and may also specify conditions which must be met upon return to registered or recognized status. These conditions will be in addition to the recognition requirements that any other prospective student organization would be required to complete before achieving registered or recognized status.
iv. At the end of a suspension period, a suspended student organization must petition for permission to return to registered or recognized status through the OSCCS, demonstrating that all requirements of the suspension have been satisfied and that there have been no additional violations. The Chair will decide whether or not to grant the request and may confer with other COD members regarding this decision. If the petition is approved, the suspended organization must also complete the standard recognition or registration process that is in place for student organizations of its type at the time of return. Depending on type of organization, this standard process may include approval from national organizations of which the student organization would be a local chapter; securing approval from the Association of Student Activities, the Interfraternity Council, the Panhellenic Council, or other relevant governing body; securing a faculty or staff advisor; obtaining the permission of the Dean of Student Life or other relevant officials; or other process that is in place at the time of the petition. A student organization can only return to registered or recognized status after the COD has approved a petition to return and all the normal criteria for achieving registered or recognized status are achieved.
G. Revocation of Student Organization Recognition
i. The permanent termination of the Institute’s recognition of a student organization. If recognition is permanently revoked, a student organization is not permitted to return to recognized status at any time, in any capacity. After a student organization has recognition revoked, it may not exercise any of the benefits of recognition, including the use of Institute facilities, the use of the Institute’s name or logo, the use of the Institute’s electronic resources (including web hosting), access to Institute funds or banking, bulletin board and room reservations, etc. Revocation of recognition also necessitates a loss of approval for student organization residence, if applicable.
H. Loss of Approval for Student Organization Residence
i. For student organizations that operate Institute-approved housing for their members, loss of approval for student organization residence means the temporary or permanent termination of Institute-approved housing status and will require all active members to move out of the organization’s formerly approved housing. The COD shall specify the duration of the temporary prohibition or indicate a permanent loss of approval for organization residence.
ii. Following the loss of approval for residence, the Institute may permit the structure to be operated as Institute-approved housing for students and student organizations if:
a. No members, former members, or alumni members of the sanctioned student organization reside in the facility or have any access whatsoever to the facility (except for members of the house corporation or similar body for execution of standard duties to maintain the facility, collect rent, etc.), beginning on a date specified by the COD;
b. No external indication (signs, etc.) of the sanctioned student group appears publicly at the property;
c. The property is operated according to the guidelines set by the Senior Associate Dean for Housing and Residential Services; and
d. The arrangement has the approval of the Dean for Student Life and the Chair of the COD.
I. Additional Sanctions
i. Additional sanctions may be imposed such as restitution, removal from activities, suspension of organizational activities (e.g., social events), removal from housing, and other educational sanctions as the COD deems appropriate.
ii. When the COD finds a graduate responsible for misconduct occurring prior to the individual graduating from MIT, the COD can permanently revoke the individual's degree.
iii. A temporary transcript notation of disciplinary action is available for circumstances in which a former student is found responsible by the COD.
J. Recommendations to MIT Senior Leadership
i. The COD may make non-binding recommendations to MIT Senior Leadership concerning a residence hall (either in addition to or in lieu of traditional sanctions) as described in Section VII. MIT Senior Leadership may meet with the parties and consult with various stakeholders prior to making a final decision. The decision of MIT Senior Leadership to accept, reject, or modify the COD’s recommendations will be communicated to the parties and the COD and will be final with no appeals.
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