VI. Process for Filing a Complaint with the COD

A. General Complaint: Any person may file a complaint alleging that a student or student organization violated any provision in The Mind and Hand Book, The Academic Integrity Handbook, or any other MIT policy.  The complaint shall be submitted in writing to the Office of Student Conduct.  A complaint should be submitted as soon as possible after the event takes place.  The Institute itself may initiate a complaint.

i. Prior to the submission of a complaint, a complainant may meet with the OSC to discuss the options available to resolve the complaint, the steps to follow for each option, and receive answers to any questions.

B. Sexual Misconduct, Intimate Partner Violence, or Stalking Complaint: Any person may initiate a complaint alleging that a student or student organization violated any provision of the sexual misconduct, intimate partner violence, or stalking policies by notifying the Title IX Office. The Institute itself may initiate a complaint.  The complaint will have been deemed to have been submitted for adjudication upon completion of the initial inquiry described in Section XIII.F.i.  More information about special complaint handling procedures for cases involving sexual misconduct, intimate partner violence, and stalking are described in Section XIII.

C. Faculty Letter to File: A faculty letter to file is a complaint filed by an instructor alleging a first and low-level violation of MIT's academic integrity policy that, based on the instructor's current knowledge, does not require further action by the COD.  The Instructor submits this letter to the OSC.

i. Prior to submitting the faculty letter to file, the instructor is invited to consult with the OSC to determine whether the student has had any prior violations of the academic integrity policy.

ii. The Chair of COD may convert a faculty letter to file to a complaint if the respondent has had prior violations or the alleged misconduct warrants further action from the COD.

D. Except in cases of faculty letters to file, complainants will be required to certify that his or her complaint/letter to file is his or her own original work and the complainant must cite sources, editors, and collaborators appropriately.


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